Kantara Initiative Board of Trustees TeleconferenceDate and Time
Meeting Minute StatusMinutes were approved on Dec. 17, 2009. Attendees
Apologies
Agenda1. Approve Minutes from Sept. 24 and Nov. 19 meetings Minutes1. Approve MinutesMOTION: Sun moved to approve the Sept. 24 and Nov. 19 Board of Trustees minutes. CA seconded. No discussion. No objections. Motion carried. 2. Officer Nomination StatusSummary: Matthew Gardiner, CA, and Lucy Lynch, Internet Society, were elected as vice president and secretary, respectively. Unofficial interest has been expressed in the president and treasurer position and will continue to be pursued. Roger Sullivan and Roger Martin will continue to act in these capacities until they are unable to do so or other candidates emerge. MOTION: Sun nominated Matthew Gardiner, CA, for vice president of KI, with term to commence immediately through the 2010 calendar year. AOL seconded. No discussion. No objection. Motion carried. MOTION: Sun moved that Lucy Lynch be elected secretary of the KI BoT effective Jan. 1, 2010, through the calendar year. CA seconded. No discussion. No objection. Motion carried. Discussion: With Matthew's new responsibilities, a new BoT representative needs to be identified to serve as an LC rep. Interested parties should contact Roger Sullivan. 3. Leadership Council Representative UpdatesReport: Conor is resigning as the LC BoT representative effective end of 2009. This will give the LC two votes at the BoT level (currently, given Intel's BoT seat, only one is effectively achieved) and is being done in conjunction with interest that has been expressed by another LC member in taking on this role. Nominations are currently open within the LC and a new rep is expected to be selected by the next LC meeting. Report: On the last LC call, the group discussed cross-communication across WGs and DGs, with a committee formed to facilitate. Event coordination across groups was also discussed. Email protocol was also discussed, with Joe A. volunteering to lead this effort. Report: IPR naming options were also discussed by the LC, and the LC will vote on the final three naming conventions on the next LC call. Various non-assert covenants were contemplated by the LC, but the decision was made to act upon the three we currently have in use. The LC also tabled its discussion to create a "non-legal" summary of the various IPR options. 4. ARB UpdateSummary: The ARB recommended to the IAWG to build a separate Privacy Profile based on ICAM input that specific ICAM language on privacy requirements by used. This will allow the IAF to remain broadly applicable, with this profile utilized in addition to the SAC for CSPs seeking US Federal Privacy Profile accreditation. This was effectively undertaken within the IAWG, and the first such Report was successfully voted out of the IAWG on Nov. 25, as well as a DRAFT RECOMMENDATION document. Additionally, Brett reported that our final ICAM submission was made on Nov. 30 for ICAM review at their Dec. 2 meeting. Approval status is not known at this point. Our ICAM points of contact have also changed. Brett also reported that he's been working with counsel on our trademark license agreements. This work is progressing. In addition to those agreements, counsel recommends the BoT approve the below motion to clearly recognize our legal status with IEEE-ISTO, as trustee for Kantara Initiative, as having the sole and complete legal ability to license usage rights to our marks. As such, the below motion will be on our agenda for Dec. 17: MOTION: That all right, title and interest in and to the word mark KANTARA INITIATIVE, U.S. Trademark Application Serial No. 77/694,466 and all related international applications and registrations, and all common law rights in the KANTARA INITIATIVE mark and in all related marks, together with the goodwill of the business symbolized by such marks, are all owned by IEEE Industry Standards and Technology Organization (“IEEE-ISTO”) as trustee for Kantara Initiative; That to the extent any trademark or service mark rights in the word mark KANTARA INITIATIVE or in any related marks still reside with Kantara Initiative, all such trademark and service mark rights, the marks themselves, and the goodwill of the business symbolized by such marks are hereby transferred, assigned and conveyed to IEEE-ISTO for the good and valuable consideration that has been received and is acknowledged by Kantara Initiative; and That IEEE-ISTO, as trustee for Kantara Initiative, owns and maintains all rights in the aforesaid marks, including any choses in action relating to such marks, claims for damages, profits and costs, both in equity and law, for any infringement or infringements of the said trademark rights accruing on or before the date of this resolution, together with the goodwill of the business symbolized by such marks; and, That IEEE-ISTO, as trustee for Kantara Initiative, has the sole and complete legal ability to license the rights in the aforementioned marks in furtherance of the goals and programs of Kantara Initiative. 5. IRB Nominating Committee StatusSummary: Five members have been seated thus far on the IRB. They will be coming back to the BoT shortly with a revised charter. Much is expected to come from the IRB short term, as they begin meeting weekly. There are currently nominees being pursued for all open seats. Breno de Medeiros, Google, was also approved as an IRB member on this call, specifically to represent the interests of the XRD and OAuth work. MOTION: NeuStar nominated Breno de Medeiros as a member of the IRB, specifically for XRD and OAuth work. CA seconded. No discussion. No objections. Motion carried. 6. OIF Request for InformationSummary: A committee of the BoT was formed to reach out to OIF to discuss the RFI and potential ways that KI can positively engage with and support OIF's efforts, recognizing a goal of the OIF is to achieve a light-weight certification program. We did not receive a response to our original request for an extension to the RFI, dated Nov. 24, so we are uncertain as to what this means. Concern expressed that a sub-contracting arrangement, as currently proposed in the OIF RFI, could create legal complication and liability that must be understood. Committee to work with OIF: Bill Smith and Matthew Gardiner volunteered to participate in this sort of an outreach activity, with Bill noting that he had made this sort of suggestion to Drummond and Don at IIW, so perhaps good starting point for such a conversation. Recognition this is a cross-Board activity, so appropriate for Board member engagement. 7. RSA Event StatusSummary: Brett reported that a contract has been entered into with the RSA Conference that provides us with the same venue as last year, and even more favorable terms. An ad hoc committee has been formed for this event, as well as other events. Brett noted the event has been consistently successful, and last year we had 514 unique attendees and favorable media coverage. We need to find speakers/sponsors to help fund this event, similar to past years. We have reached out to ICF, as a former sponsor, and OIDF, to see if there is interest. ICF has confirmed there is no funding; OIDF is under consideration. BoT members who are interested in participating should contact Brett. 8. Clarify Board Subcommittees from DIDW F2F meetingSummary: Brett reported that the BoT currently has three formal sub-committees: the IRB, the ARB and Membership, which will begin meeting soon. At our last face-to-face meeting, we also discussed but did not form, the Outreach Committee and the Governance/Continuity Committee. These could be good committees to form in the near future, noting the above OIF outreach activity. Meeting was adjourned at 3:01 PT. Next Meeting
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Board of Trustees Minutes 2009-12-03
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