[KI-LC] [BoT] Revised DRAFT: Policy for Joining Groups and Group Discussion Lists
Lucy Lynch
lynch at isoc.org
Thu Jul 2 11:52:24 PDT 2009
+1 ,
with this caveat, list administrators can and should forward
on the the list any announcements that would be on interest.
This should clearly be a forward (over the admin's email address)
and not an approved posting over the original address.
Lucy Lynch
Director, Trust and Identity Initiatives
Internet Society (ISOC )
On Thu, 2 Jul 2009, Brett McDowell wrote:
> Given all the issues I've noticed being raised in the development of this
> policy, it's probably best to simply not allow any posting to the lists from
> non-participants in the group.
> How do folks feel about tightening this up to that level?
>
> Brett McDowell | +1.413.652.1248 | http://info.brettmcdowell.com
>
>
>
> On Thu, Jul 2, 2009 at 1:57 PM, Joni Brennan <joni at ieee-isto.org> wrote:
>
>> Thanks Brett.
>>
>> I believe it would benefit us to develop operational policies (similar to
>> what the LC has done) to explain the implications and responsibilities
>> associated with the WG/DG Roles. This policy would answer questions like -
>> When can I 'accept' a rejected message'?
>>
>> Also, as there is no DG Secretary role this item would fall under the DG
>> Vice-chair or Chair responsibilties.
>>
>> Finally, we should consider putting a requested change in the LC queue to
>> update the Operating Procedures to reflect this item under the appropriate
>> role duties.
>>
>> Cheers,
>>
>> Joni
>>
>>
>> On Thu, Jul 2, 2009 at 1:45 PM, Brett McDowell <email at brettmcdowell.com>wrote:
>>
>>> Here is what the MailMan software documentation says in this regard:
>>>
>>> *There are two ownership roles associated with each mailing list. The **list
>>> administrators** are the people who have ultimate control over all
>>> parameters of this mailing list. They are able to change any list
>>> configuration variable available through these administration web pages.*
>>>
>>> *The **list moderators** have more limited permissions; they are not able
>>> to change any list configuration variable, but they are allowed to tend to
>>> pending administration requests, including approving or rejecting held
>>> subscription requests, and disposing of held postings. Of course, the **list
>>> administrators** can also tend to pending requests.*
>>>
>>>
>>> Brett McDowell | +1.413.652.1248 | http://info.brettmcdowell.com
>>>
>>>
>>>
>>> On Thu, Jul 2, 2009 at 1:29 PM, Roger Martin <roger.martin at corp.aol.com>wrote:
>>>
>>>> I'm out of my field when it comes to mail list administration and
>>>> standard terminology
>>>>
>>>> Would anyone on this thread care to enlighten me (us).
>>>>
>>>> Do we need to define those terms?
>>>>
>>>>
>>>> ....roger M
>>>>
>>>>
>>>> J. Trent Adams wrote:
>>>>
>>>> Roger -
>>>>
>>>> In order to avoid any misunderstandings, would it make sense to define
>>>> "Moderate" and "Administer"?
>>>>
>>>> - Trent
>>>>
>>>>
>>>> Roger Martin wrote:
>>>>
>>>>
>>>> Joni,
>>>>
>>>> I had a conversation with Brett about this issue because I was not
>>>> understanding the motivations for proposing this change.
>>>>
>>>> Based on that discussion, I understand the motivation for this change
>>>> to be that:
>>>>
>>>> * Staff will administer all Lists, but there is a valid concern
>>>> that a requirement to have Staff moderate all Lists will be a
>>>> significant burden on Staff resources.
>>>>
>>>> * We can configure each List so any email received from a
>>>> non-Participant gets an auto-reply that says "You do not have
>>>> permission to post to this List. To do so, you must sign the
>>>> Participation Agreement for this Group." (or something similar)
>>>>
>>>> * It may be helpful for the leadership of a Group to know (1) who
>>>> joins and who leaves a list as an Observer, and (2) who attempts
>>>> to post as an Observer. As a result, you proposed that a member
>>>> of the Group Leadership (Group secretary) be assigned moderator
>>>> status in order to be able to track this.
>>>>
>>>> Under the Kantara Initiative Bylaws, a Group is not required to have a
>>>> secretary. However, the Bylaws do state that when "a WG does not have
>>>> a secretary it is the responsibility of the Chair to ensure that those
>>>> duties."
>>>>
>>>> Given the above, I believe the following changes will be sufficient to
>>>> achieve what you are proposing:
>>>>
>>>> 1. Reword the first bullet in Section (5) to read:
>>>> * All Lists are administered by Staff and moderated by the
>>>> secretary of the Group to which the List is associated.
>>>>
>>>> 2. Delete the sixth bullet in section (5)
>>>> * Group Lists are not moderated.
>>>>
>>>> ...rogerM
>>>>
>>>> Joni Brennan wrote:
>>>>
>>>>
>>>> Hi Roger,
>>>>
>>>> I have drafted the suggested addition below:
>>>>
>>>> Section 5
>>>> * All Lists are administered and moderated by the Staff. In addition
>>>> to the Staff moderator, each list will be moderated by the Secretary
>>>> officer responsible for that list's associated group. The Secretary
>>>> moderator function provides an additional layer of operational
>>>> information to the officers of each group.
>>>>
>>>> Please feel free to word smith my suggestion as you may see fit.
>>>> Also, as an FYI to the group, we did find the bug causing Rogers edit
>>>> access woes and have resolved the issue.
>>>>
>>>> Cheers,
>>>>
>>>> Joni
>>>>
>>>> On Wed, Jul 1, 2009 at 11:30 AM, Roger Martin
>>>> <roger.martin at corp.aol.com <mailto:roger.martin at corp.aol.com> <roger.martin at corp.aol.com>> wrote:
>>>>
>>>> I have attached the revised draft of the "Policy for Joining
>>>> Groups and Group Discussion Lists" based on the discussions of
>>>> the past two days. I still don't have edit permission on the
>>>> wiki page, but will post the new draft there when I do.
>>>>
>>>> Additional Discussion:
>>>>
>>>> 1. Joni posted a proposal to one officer from each WG and DG a a
>>>> moderator of any Lists associated with that WG or DG. It's not
>>>> clear from the email discussion what the resolution of this
>>>> proposal is. As a result I did not make any changes to the
>>>> text. If we need to make that change, would someone please post
>>>> the specific text changes to be made?
>>>>
>>>> 2. Are there any further edits needed before we move to adopt
>>>> this as a Kantara Initiative policy?
>>>>
>>>> ...rogerM
>>>>
>>>>
>>>> /--
>>>> ******************************************
>>>> Roger Martin, Director of Standards
>>>> AOL
>>>> 22260 Pacific Blvd 41A:A03
>>>> Dulles, VA 20166
>>>> email: roger.martin at corp.aol.com <mailto:roger.martin at corp.aol.com> <roger.martin at corp.aol.com>
>>>> AIM: rjmartin99
>>>> phone: 703-265-6203
>>>> mobile: 703-389-1547
>>>> *******************************************/
>>>>
>>>> _______________________________________________
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>>>>
>>>>
>>>>
>>>>
>>>> --
>>>> Joni Brennan
>>>> IEEE-ISTO
>>>> Liberty Alliance Project
>>>> Director of Operations
>>>> voice:+1 732-226-4223
>>>> email: joni @ projectliberty.org <http://projectliberty.org> <http://projectliberty.org>
>>>> email: joni @ ieee-isto.org <http://ieee-isto.org> <http://ieee-isto.org>
>>>>
>>>>
>>>>
>>>>
>>>> ------------------------------------------------------------------------
>>>>
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>>>>
>>>>
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>>>>
>>>
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>>>
>>
>>
>> --
>> Joni Brennan
>> IEEE-ISTO
>> Liberty Alliance Project
>> Director of Operations
>> voice:+1 732-226-4223
>> email: joni @ projectliberty.org
>> email: joni @ ieee-isto.org
>>
>>
>>
>>
>>
>
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