[KI-LC] Fwd: Notes from June 9 Event Planning Taskforce teleconference
Dervla O'Reilly
dervla at kantarainitiative.org
Wed Jun 17 07:47:31 PDT 2009
Begin forwarded message:
> From: Dervla O'Reilly <dervla at projectliberty.org>
> Date: June 16, 2009 4:55:22 PM PDT
> To: LC at kantarainitiative.org, staff at kantarainitiative.org, "J. Trent
> Trent Adams" <adams at isoc.org>, Conor Cahill
> <conor.p.cahill at intel.com>, Iain Henderson
> <iain.henderson at mydex.org>, Kenneth Salzberg
> <ken.salzberg at intel.com>, "Jonas Hogberg K.O" <jonas.k.o.hogberg at ericsson.com
> >
> Subject: Re: Notes from June 9 Event Planning Taskforce teleconference
>
> Greetings all,
>
> Following on from our call last week, I wanted to let you know we
> have decided to forge ahead with DIDW and hold our first gathering
> in Las Vegas September 14-16. After reviewing our budget and
> options, we think this is a good fit and perfect timing.
>
> Britta and I have a secondary teleconference this week with DIDW, so
> more details will follow as we refine our plans.
>
> Meanwhile, I will be reaching out to members regarding the
> 'additional opportunities' on the table from DIDW outlined below.
>
> If any questions, please let me know.
> Offerings from DIDW
>
> a) Demo Opportunity at the Kantara Pavilion on the Expo floor:
>
> - 10 minute demo spot during the expo hours (1 x 10 minute slot each
> day)
>
> - Free pass to the Digital ID World event Investment: $1,900
>
> b) Partner Pavilion on the expo floor (dedicated area):
>
> The turnkey partner pavilion will include the following deliverables:
>
> - Carpet and a kiosk with a monitor + signage
>
> - Company name included in exhibitor list on website
>
> - Company description in onsite directory
>
> - 2 registration passes
>
> Cost: $4,900 per partner
>
> c) Focused Workshop with speaking opportunity:
>
> - Work with the Digital ID World team to develop content and
> speaking opportunities for a half day workshop that could take place
> Monday afternoon.
>
> - Dedicated recruiting efforts to drive awareness and attendees to
> this workshop or user-group
>
> - Ends with "hands on" lab, networking session, or a speed dating
> scenario.
>
>
> Dervla
> ________________________
> Dervla O’Reilly
> Event & Membership Manager
> Liberty Alliance
> +1 415 367 3690 business
> +1 415 948 3650 mobile
> +1 509 757 4487 fax
> dervla[at]projectliberty.org
> http://www.projectliberty.org
>
> On Jun 9, 2009, at 3:38 PM, Dervla O'Reilly wrote:
>
>> Thanks for joining the Event Planning Taskforce teleconference
>> today, notes are below. I will raise the main points with the
>> Leadership Council tomorrow June 10.
>>
>>
>> Kantara Initiative Event Planning Task Force Teleconference
>>
>> Date and Time
>> Date: Tuesday, June 9, 2009
>> Time: 10am PDT | 1pm EDT | 5 UTC
>>
>> Attendees
>> Dervla O'Reilly, Kantara Initiative
>> Brett McDowell, Kantara Initiative
>> Britta Glade, Kantara Initiative
>> Joni Brennan, Kantara Initiative
>> J. Trent Adams, ISOC
>> Jonas Hogberg, Ericsson
>> Conor Cahill, Intel
>> Ken Salzberg, Intel
>>
>> Apologies
>> Iain Henderson, MyDex
>>
>> Agenda
>> 1. When is our next/first Kantara "Conference"?
>> 2. Format & Offerings from DIDW
>> 3. Will part of our events be "open space" facilitated?
>> 4. What events, if any, would we like to co-locate with in the
>> future (e.g. DIDW, Catalyst and IIW?
>> 5. What's our schedule of events for 2009-2010.
>>
>> 1. When is our next/first Kantara "Conference"?
>> DIDW Conference is at Rio Hotel Las Vegas, September 14-16 2009.
>> - Monday, September 14: Summit 12pm-5pm (Compliance,
>> Authentication, Data), Opening Reception, 5pm-7pm.
>> - Tuesday, September 15: Main event/DIDW Conference, keynotes,
>> breakouts, open space, pavilion & exhibits. Exhibitor Reception
>> 5:30pm-7pm
>> - Wednesday, September 16: Main event/DIDW Conference, keynotes,
>> breakouts, open space, pavilion & exhibits.
>>
>> For $2,000USD we get 3 meeting rooms (3 suggested tracks:
>> Technology, Policy, Open) for 3 days (20 ppl in each room). DIDW
>> most likely expect our attendees to help increase attendance. 2008
>> attendance was low.
>>
>> DIDW will offer Kantara members a special discounted registration
>> to their Conference for $195. Food and beverage on Tuesday &
>> Wednesday will be provided to our meeting attendees. AV/WiFi/Power
>> costs TBD by DIDW.
>>
>> 2. Format & Offerings from DIDW
>> Frequency & Location of Meetings per year:
>> Considering travel restrictions and budget we should hold at least
>> 2 meetings, perhaps 3 each year.
>>
>> Consider alternating or rotating between 3 continents: 1) USA 2)
>> Europe 3) Asia.
>>
>> Location:
>> Review major industry event gatherings as well as other style
>> events outside of the Identity world. Or, perhaps we pick specific
>> events and partner with on an ongoing basis as we know people are
>> already attending.
>>
>> We need to consider non-vertical markets in order to get folks to
>> attend. We could be very successful if we tweak our agenda in
>> advance with focus to attract people vs. continue and complete
>> ongoing/outstanding work/topics in 3 rooms for our groups 3 times
>> per year.
>>
>> Agenda:
>> We will create a Wiki agenda in advance creating blocks of time
>> following DIDWs agenda. For example we can complete blocks for 2
>> days and hold the 3rd day for overflow blocks/topics (considering
>> Marketing, BoT, LC, etc.). This allows Chairs to hold time and
>> negotiate topics where everyone can attend.
>>
>> We should include an Intro session for all new participants on Day 1.
>>
>> Conference Exposure:
>> We need to submit to DIDWs main track where for visibility and
>> exposure in larger sessions.
>>
>> Receptions/Awards:
>> DIDW Opening Reception, Monday, September 14 5pm-7pm – we could
>> schedule a Welcome Reception here.
>> IDDY Awards are slated for Tuesday, September 15, 11:10-11:30am –
>> good visibility.
>> DIDW Exhibitor Reception, Tuesday, September 15, 5:30pm-7pm – we
>> could schedule a ‘Everyone Invited’ dinner (paid individually)
>> 7:30pm offsite.
>>
>> Resources/Budget:
>> Chairs should have mini overview of Events as there is Operational
>> staff available to coordinate.
>> When we have trigger of budget impact, we go through budget process
>> via the Leadership Council.
>>
>> Offerings from DIDW
>> a) Demo Opportunity at the Kantara Pavilion on the Expo floor:
>> - 10 minute demo spot during the expo hours (1 10 minute slot each
>> day)
>> - Free pass to the Digital ID World event Investment: $1,900
>>
>> b) Partner Pavilion on the expo floor (dedicated area):
>> The turnkey partner pavilion will include the following deliverables:
>> - Carpet and a kiosk with a monitor + signage
>> - Company name included in exhibitor list on website
>> - Company description in onsite directory
>> - 2 registration passes
>> Cost: $4,900 per partner
>>
>> c) Focused Workshop with speaking opportunity:
>> - Work with the Digital ID World team to develop content and
>> speaking opportunities for a half day workshop that will take place
>> Monday afternoon.
>> - Dedicated recruiting efforts to drive awareness and attendees to
>> this workshop or user-group
>> - Ends with "hands on" lab, networking session, or a speed dating
>> scenario.
>>
>> 3. Will part of our events be "open space" facilitated?
>>
>> Since all Kantara events are public (i.e. these are "conferences")
>> how does that change things... keynotes?, panels?, open space?
>>
>> Table until after discussion with Leadership Council June 10, 2009.
>>
>> 4. What events, if any, would we like to co-locate with in the
>> future (e.g. DIDW, Catalyst and IIW)?
>>
>> Preference is DIDW in September. November feels late.
>>
>> Table until after discussion with Leadership Council June 10, 2009
>> considering input from team below.
>>
>> - IT Fora (looking for CIO office types): Catalyst, RSA Security,
>> DIDW (narrow but still in this segment I think), etc.
>> - Business-oriented Verticals: Financial, Health care,
>> Telecommunications, Targeted Marketing, etc. (These could be
>> industry consortia events like BITS & FSTC or HIMSS or SmartCard
>> Alliance, etc. OR they could be analyst events like Gartner,
>> Forrester, etc.)
>> - Developers: OSCON, GlueCon, SXSW, IIW, etc.
>> - Government? Or are they covered in the large-scale/broad-base IT
>> events like Catalyst & RSA Security? - yes, seems they are
>> vertically covered.
>>
>> 5. What's our schedule of events for 2009-2010?
>>
>> Table until after discussion with Leadership Council June 10, 2009.
>>
>>
>> Next Meeting
>> TBD, this will be decided by Leadership Council June 10, 2009.
>>
>> ________________________
>> Dervla O’Reilly
>> Event & Membership Manager
>> Liberty Alliance
>> +1 415 367 3690 business
>> +1 415 948 3650 mobile
>> +1 509 757 4487 fax
>> dervla[at]projectliberty.org
>> http://www.projectliberty.org
>>
>> On Jun 9, 2009, at 11:00 AM, Britta Glade wrote:
>>
>>> Line just dropped for me mid-Trent comment. I'm dialed back in
>>> now and it says host has not arrived?
>>>
>>> On Mon, Jun 8, 2009 at 2:37 PM, Dervla O'Reilly <dervla at projectliberty.org
>>> > wrote:
>>> All,
>>>
>>> Below is the agenda and dial-in details for tomorrow's call.
>>>
>>> Dial-in details:
>>> Tuesday, June 9, 10am PT
>>> 1-218-862-7200 Code: 896272 (no # necessary!)
>>>
>>> I've attached a sample RFP/requirements document based on a 3-day,
>>> 3-track "conference" for discussion under #2, Format.
>>>
>>> Agenda:
>>> 1. When is our next/first Kantara "Conference"?
>>>
>>> 2. Format?
>>> 2.1) 3-day, 3-track? Opening and closing sessions? Welcome
>>> reception on opening day?
>>> 2.2) What kind of balance should we try to strike between
>>> scheduled sessions and unconference time?
>>> 2.3) Introductory session for all new participants at each
>>> "Conference"?
>>> 2.4) Invite keynote-type speaker? If so, who and for each
>>> "Conference"?
>>>
>>> 3. Will part of our events be "open space" facilitated? Since all
>>> Kantara events are public (i.e. these are "conferences") how does
>>> that change things... keynotes?, panels?, open space?
>>>
>>> 4. What events, if any, would we like to colocate with (e.g. DIDW,
>>> Catalyst and IIW)?
>>> Note, just in from DIDW. Their initial proposal is $2,000 to
>>> secure 3 rooms, starting Monday morning, that will each fit at
>>> least 20 people. We will have access to these rooms for the full 3
>>> days. Tuesday and Wednesday will be catered thru the Digital ID
>>> World functions.
>>>
>>> - IT Fora (looking for CIO office types): Catalyst, RSA Security,
>>> DIDW (narrow but still in this segment I think), etc.
>>> - Business-oriented Verticals: Financial, Health care,
>>> Telecommunications, Targeted Marketing, etc. (These could be
>>> industry consortia events like BITS & FSTC or HIMSS or SmartCard
>>> Alliance, etc. OR they could be analyst events like Gartner,
>>> Forrester, etc.)
>>> - Developers: OSCON, GlueCon, SXSW, IIW, etc.
>>> - Government? Or are they covered in the large-scale/broad-base
>>> IT events like Catalyst & RSA Security? - yes, seems they are
>>> vertically covered
>>>
>>> 5. What's our schedule of events for 2009-2010?
>>>
>>>
>>> _______________________________________________
>>> Staff mailing list
>>> Staff at kantarainitiative.org
>>> http://kantarainitiative.org/mailman/listinfo/staff_kantarainitiative.org
>>>
>>>
>>>
>>>
>>> --
>>> Britta Glade Liberty Alliance 925-254-4233
>>
>
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